© 2017 by Newport Pagnell Archers

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Data protection and how we use your data

 

The club uses an electronic contact management system to provide a database of contacts for emailing purposes.  We do this to comply with the law and allow people the opportunity to remove themselves from our contact list, a link for which will be provided on every email generated by the contact management system.  No information from the contact management system will be sold or otherwise provided to a third party.  Information held in the contact management system will be used to keep you informed on club activities and may be used by the club for marketing purposes.

 

The contact management system holds information in the following categories:

  • Members - members of the club

  • Potential members - those who have completed a beginners course but not yet joined

  • Beginner HaG - those who have expressed an interest in attending a course

  • Subscribers - those who have not yet expressed an interest in attending a course but wish to be kept informed of club activities

 

Some personal data about you is held electronically by the club within a contact management system.  This is limited to:

  • First Name*

  • Middle Name

  • Last Name*

  • Email Address*

  • Telephone Number

 

The items marked with a * are compulsory.  

 

Further information that is currently not held but may be held in future:

  • Address

 

In addition, the contact management system will record when you first send a request to gain access to the members section of the website and the date of your last visit.

 

Your personal information is safeguarded and will not be provided to any third party from the contact management system.  The committee members with access to the contact management system are:

  • Web Master - full access

  • Secretary - access to email information to send emails

  • Membership Officer - access to email information to send emails

  • Coaching Officer - access to email information to send emails

 

Every email sent from the contact management system will have an unsubscribe link, you can use this link to remove yourself entirely from the website records, however this also means that you will not be able to log into the members section of the site.

 

Further information on members is held separately outside the contact management system and is supplied to Archery GB, the County and the Region for membership purposes.  It is not sold or otherwise provided to any other third party.

 

The club will accept electronic payments via PayPal, as part of this process we will be provided with personal information which will be held in accordance with this policy.